Bespin Global Townhall and Meeting Room AV Integration in Abu Dhabi

Abu Dhabi, UAE

Category:
Townhall Meeting Room - AV Solutions
Client
Bespin Global

Bespin Global is a leading cloud and digital transformation provider delivering managed services, cloud
migration, automation, and DevOps solutions to enterprises worldwide. Their Townhall space in the UAE
office required an advanced audiovisual environment to support company-wide presentations, leadership
talks, and hybrid engagement.

The Challenge

Oxford Integration was tasked with providing a hands-free solution for Bespin Global’s training room,
transforming it into a hybrid town hall. The goal was to facilitate seamless, high-quality hybrid meetings and
training sessions, combining in-person and remote participation with advanced AV technology.

To achieve this objective, Oxford Systems Integration was appointed to design, supply, and implement the AV solutions.

The Solution

The existing NEC E905 90” commercial displays were integrated into the new AV system and
connected through the Extron DXP 44 HD 4K PLUS matrix switcher and Extron DA2 HD 4K PLUS
distribution amplifier, enabling all presentation sources to be routed to either display with full
4K/60 performance.
A centralized collaboration and source management platform was implemented using the Extron
UCS 504 collaboration switcher, allowing multiple wired presentation sources to be connected,
scaled and switched seamlessly.
User connectivity at the meeting table was provided through the existing Extron Cable Cubby 202
units, upgraded with HDMI, USB-A and USB-C retractable cables to support laptops and modern
user devices without cable clutter.
Wireless presentation and collaboration were enabled using the Barco ClickShare CX-30, allowing
users and guests to share content instantly without physical connections.
Centralized and simplified system control was implemented using the Extron IPCP Pro 250 xi
control processor, providing unified control of displays, source selection and overall system
operation.
The board room audio system was implemented using the Extron XPA U 2002 SB power
amplifier driving Extron CS 26T Plus ceiling speakers, delivering clear and evenly distributed
speech audio across the room.

At a glance

Centralized 4K presentation and switching using Extron UCS 504 and DXP 44 HD 4K PLUS
Dual 90” NEC E905 commercial displays integrated into the new AV system
Clean table connectivity with Extron Cable Cubby 202 and HDMI, USB-A and USB-C retractors
High-speed USB device sharing using Extron SW2 USB Pro
Wireless presentation enabled by Barco ClickShare CX-30
Centralized system control using Extron IPCP Pro 250 xi
Clear speech audio using Extron XPA U 2002 SB and CS 26T Plus ceiling speakers

The Result

The Zayed University Executive Board Room project was successfully delivered as a modern and fully
integrated executive meeting environment that supports both wired and wireless presentations. The
solution provides reliable 4K/60 video performance across the existing dual 90-inch NEC commercial
displays, ensuring professional and high-quality visual presentations. A clean and user-friendly meeting
space was achieved through integrated table connectivity and effective cable management, enabling quick
and easy device connection for all participants. High-speed USB sharing and wireless presentation
capabilities significantly improved collaboration and reduced meeting setup time. Clear and consistent
speech coverage was delivered throughout the room, supporting effective communication during
executive and hybrid meetings. The implementation of centralized and intuitive system control allows
non-technical users to operate the entire AV system with confidence, resulting in an enhanced meeting

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