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AV System Upgrade for Ballroom & Meeting Rooms at W Abu Dhabi, Yas Island  

AV System Upgrade for Ballroom & Meeting Rooms at W Abu Dhabi, Yas Island  

Abu Dhabi, United Arab Emirates
Photo of W Hotel at Yas Island representing the featured image for the case study by Oxford Integration
  • Category:

    Audio Visula Solutions

  • Client

    W Yas Island Hotel – Sole Proprietorship L.L.C

  • Systems:

    AV Systems, Cabling, Content sharing

W Abu Dhabi – Yas Island is a landmark hotel built above the Formula 1 circuit. Its known for its modern design and its advanced engineering leveraging its iconic location. With a constant flow of events and activities, the hotel requires stable AV systems that can keep up with its pace. 

The Challenge

W Abu Dhabi- Yas Island needed an upgrade to the AV and ELV systems  in its ballroom and meeting rooms enriching guest experience. These spaces handle high profile events of all kinds, so the hotel needed clear audio, sharper visuals, and easier room setups.

Oxford Integration was brought into upgrade meeting room collaborations, install high performance audio and display systems and improve hotel communication infrastructure. The hotel wanted a system that matched its luxury standards, worked smoothly with the existing IT network, stayed dependable during long events, and could handle future upgrades without interrupting usual operations.

The Solution

Great Room & Pre-Function Area

  • High-brightness laser projectors (8500–10000 lumens) installed for large-scale projection 
  • Middle-throw zoom lenses used for optimized throw distance and image clarity 
  • Motorized projection screens with LVC control for smooth operation & aesthetics 
  • Automated scissor lifts for projectors ensuring hidden installation & easy maintenance 
  • Distributed ceiling loudspeaker system using Bose DesignMax DM8C for uniform audio coverage 
  • PowerSpace amplifiers ensuring high-quality amplification and system reliability 
  • Touch panel control via iPad + Extron central controllers 
  • Wireless microphones (handheld, lapel, ear-set) ensuring flexibility for events 
  • Barco C-10 wireless presentation for BYOD connectivity 
  • Full 4K signal routing via Extron DTP/XTP matrix switching infrastructure 
  • Enterprise-grade audio DSP for enhanced speech intelligibility in large gatherings 
  • Wi-Fi and network integration for seamless device control 
  • Robust antenna distribution system ensuring uninterrupted wireless mic performance 
  • Installed Floor boxes for connectivity. 

Studio Rooms, Hybrid Presentation & Collaboration System

  • 6,200 lumens laser projectors for training / studio sessions 
  • Motorized screens and projector lifts for clean & multi-purpose use 
  •  Samsung 85” Interactive displays for interactive content and training collaboration 
  • Bose surface-mount + ceiling speakers for clear speech and playback audio 
  • Wireless mic system supporting different user/host requirements 
  • Barco wireless presentation devices for multiple presenter scenarios 
  • Extron seamless 4K switching supporting different source types (HDMI / USB-C) 
  • Floor box connectivity for laptops and external media integration 
  • Extron control system enabling easy room field presets and automation 
  • Structured AV cabling ensuring high performance & reliability 

Studio Room 7 – Enhanced Display & Projection

  • 8,500 lumens laser projection with enhanced brightness 
  • 150” motorized screen for immersive presentation 
  • Scissor lift for projector concealment 
  • Samsung 85” Interactive screen for hybrid workflows

Strategy Rooms – Conferencing & Presentation Solution

  • Laser projectors + 150” motorized screens for high-impact presentations
  • Logitech Rally Bar for high-quality video conferencing with AI camera control
  • Samsung 85” displays for content viewing and hybrid meetings
  • Bose ceiling speakers for superior meeting room audio
  • Barco CX-30 for secure wireless collaboration with dual USB-C buttons
  • Extron DTP-based switching for 4K routing between table & projector inputs
  • iPad touch control for intuitive operation
  • Purpose-built floorbox & table-mounted connection interfaces 

Portable System – Multipurpose Audio Solution

  • Bose L1 Pro16 portable PA for event use anywhere in the facility 
  • Wireless microphones + Digital mixer for flexible sound reinforcement 
  • Ideal for semi-outdoor functions, VIP meetings, social events 

At a glance

The Result

The AV upgrade make the Great Room easier to run for any event. High performance audio, wireless presentation, and digital routing keep sound and visuals clear across the room. The floor boxes give power, data, and AV access at key points, allowing quick layout changes without loose cables. The result is a neat, dependable space that supports corporate, social, and hybrid events in line with the hotel’s expectations.

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