AV System Upgrade for Ballroom & Meeting Rooms at W Abu Dhabi, Yas Island

Abu Dhabi, United Arab Emirates

Category:
Audio Visula Solutions
Client
W Yas Island Hotel – Sole Proprietorship L.L.C

Systems:
AV Systems, Cabling, Content sharing

W Abu Dhabi – Yas Island is a landmark hotel built above the Formula 1 circuit. Its known for its modern design and its advanced engineering leveraging its iconic location. With a constant flow of events and activities, the hotel requires stable AV systems that can keep up with its pace.

The Challenge

W Abu Dhabi- Yas Island needed an upgrade to the AV and ELV systems in its ballroom and meeting rooms enriching guest experience. These spaces handle high profile events of all kinds, so the hotel needed clear audio, sharper visuals, and easier room setups.

Oxford Integration was brought into upgrade meeting room collaborations, install high performance audio and display systems and improve hotel communication infrastructure. The hotel wanted a system that matched its luxury standards, worked smoothly with the existing IT network, stayed dependable during long events, and could handle future upgrades without interrupting usual operations.

The Solution

Great Room & Pre-Function Area

High-brightness laser projectors (8500–10000 lumens) installed for large-scale projection
Middle-throw zoom lenses used for optimized throw distance and image clarity
Motorized projection screens with LVC control for smooth operation & aesthetics
Automated scissor lifts for projectors ensuring hidden installation & easy maintenance
Distributed ceiling loudspeaker system using Bose DesignMax DM8C for uniform audio coverage
PowerSpace amplifiers ensuring high-quality amplification and system reliability
Touch panel control via iPad + Extron central controllers
Wireless microphones (handheld, lapel, ear-set) ensuring flexibility for events
Barco C-10 wireless presentation for BYOD connectivity
Full 4K signal routing via Extron DTP/XTP matrix switching infrastructure
Enterprise-grade audio DSP for enhanced speech intelligibility in large gatherings
Wi-Fi and network integration for seamless device control
Robust antenna distribution system ensuring uninterrupted wireless mic performance
Installed Floor boxes for connectivity.

Studio Rooms, Hybrid Presentation & Collaboration System

6,200 lumens laser projectors for training / studio sessions
Motorized screens and projector lifts for clean & multi-purpose use
Samsung 85” Interactive displays for interactive content and training collaboration
Bose surface-mount + ceiling speakers for clear speech and playback audio
Wireless mic system supporting different user/host requirements
Barco wireless presentation devices for multiple presenter scenarios
Extron seamless 4K switching supporting different source types (HDMI / USB-C)
Floor box connectivity for laptops and external media integration
Extron control system enabling easy room field presets and automation
Structured AV cabling ensuring high performance & reliability

Studio Room 7 – Enhanced Display & Projection

8,500 lumens laser projection with enhanced brightness
150” motorized screen for immersive presentation
Scissor lift for projector concealment
Samsung 85” Interactive screen for hybrid workflows

Strategy Rooms – Conferencing & Presentation Solution

Laser projectors + 150” motorized screens for high-impact presentations
Logitech Rally Bar for high-quality video conferencing with AI camera control
Samsung 85” displays for content viewing and hybrid meetings
Bose ceiling speakers for superior meeting room audio
Barco CX-30 for secure wireless collaboration with dual USB-C buttons
Extron DTP-based switching for 4K routing between table & projector inputs
iPad touch control for intuitive operation
Purpose-built floorbox & table-mounted connection interfaces

Portable System – Multipurpose Audio Solution

Bose L1 Pro16 portable PA for event use anywhere in the facility
Wireless microphones + Digital mixer for flexible sound reinforcement
Ideal for semi-outdoor functions, VIP meetings, social events

At a glance

Premium AV systems enabling high-quality event experiences
Floor boxes providing flexible power & connectivity across the Great Room
Fast setup for various event layouts with tidy cable management
Seamless content sharing to displays and audio systems
Scalable and future-ready infrastructure for hybrid events

The Result

The AV upgrade make the Great Room easier to run for any event. High performance audio, wireless presentation, and digital routing keep sound and visuals clear across the room. The floor boxes give power, data, and AV access at key points, allowing quick layout changes without loose cables. The result is a neat, dependable space that supports corporate, social, and hybrid events in line with the hotel’s expectations.

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