Customised Meeting Room Solutions for Modern Workspaces
Meeting rooms only work when the setup fits how your team actually meets. Oxford Integration designs and installs customized meeting room solutions across Dubai, Abu Dhabi and the wider UAE for small, medium, large rooms, hybrid meeting spaces and full conference rooms.
Every setup gets brilliant audio, sharp video, and easy control so people can focus on the conversation & collaboration instead of the tech. Our team designs the room, handles the installation, and makes sure the system works, whether in-house or remote.
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19
Years of Experience
8000+
Projects Completed
100%
In-house Certified Technicans
Trusted
By Enterprises & Government
Works Seamlessly with Modern Meeting Platforms
Every setup gets brilliant audio, sharp video, and easy control so people can focus on the conversation & collaboration instead of the tech. Our team designs the room, handles the installation, and makes sure the system works, whether in-house or remote.
Popular AV Technologies for Modern Meeting Spaces
Video conferencing systems deliver high clarity video and balanced audio, one touch join across platforms like Microsoft Teams Rooms, Zoom Rooms and Webex and are made for hybrid teams. Reduce call drops and support requests while giving remote teams a natural meeting experience
Let teams share content from any laptop or phone without the cable or adapters. Platforms like Barco ClickShare, Airtame, Yealink and Crestron AirMedia support BYOD, screen switching and secure corporate network use, keeping meetings fast and interruption-free.
- Wireless Sharing
- BYOD friendly
Smaller rooms work best with 4K commercial displays, while medium and large spaces often rely on dual screens or LED walls for wider viewing and better sightlines. All setups are strategically designed and placed around room size, seating and lighting for the best viewing experience. These displays can also be linked with wireless sharing, cameras and control systems, keeping the room fast and intelligent.
- 4K commercial displays
- LED walls & Interactive displays
- Mounting Systems
- Whiteboards
- Digital Signage
Meeting rooms rely on cameras that keep a clear image and track speakers accurately. PTZ models cover larger rooms with controlled movement, while AI cameras from Huddly, Logitech, Yealink or AVer frame participants automatically in smaller spaces. Mounting choices such as ceiling, wall or table placement are based on sightlines and room depth to keep the view natural for remote users. Oxford Integration selects cameras that fit the room size and platform requirements to keep hybrid meetings stable and predictable.
- PTZ cameras
- AI framing
- Ceiling, wall, or table mount
Laser projectors keep the picture vivid in bright rooms and hold their clarity during long training sessions and hybrid meetings. The image stays sharp and crisp, every install is designed around throw distance, screen size, and lighting. Oxford Integration offers complete projection solutions, including setups and mounts for ceilings and walls.
- Laser projectors
- Ceiling, wall-mounted, motorized
- Projection screens
- Throw-distance and placement planning
Professional microphones use beamforming and echo cancellation to capture speech clearly, even in busy meeting rooms. Ceiling and table arrays track the active speaker and reduce ambient noise so remote users hear without strain. Ceiling and table arrays use technologies that pick up zones, reduce echo and maintain consistent levels in the meeting room.
- Beamforming arrays
- Echo cancellation
Before the audio reaches the end user, the DSP audio processor handles all microphones and source routing. It also applies echo cancellation and removes background noise. Equalisation and dynamic processing keep speech distinct without abrupt level jumps. DSP audio processors combine multiple rooms and give the technical team a single point for monitoring.
Modern meeting rooms speaker types that match room shape, size, height and room aesthetics. Ceiling, wall and pendant speakers are each designed to match different rooms, shapes and overcome limitations. Each option is tuned for spoken voice, with controlled dispersion so that participants hear clearly without any reflections. Oxford Integration's goal is simple: uniform coverage, intelligible speech and predictable performance in any meeting layout.
Oxford Integration's meeting room automation handles the room automatically, like taking care of lights, displays, and other room environment setups without someone manually adjusting them. Control systems from Crestron, Extron or Q-SYS coordinate everything in the background and can be managed using a single touch panel. Our goal is through automation, to reduce on equipment so people stay focused on discussions, decision and collaboration.
Room booking systems or schedulers show which meeting rooms are free, in use or reserved. This is done so that teams don't clash or keep guessing. Panels outside the meeting come with indicators that show availability at a glance. These systems track how often the room is used, helping you understand demand and plan space better.
Meeting rooms need a stable backbone that moves audio, video and control signals without interruption. Cabling is planned around the room layout so floor boxes, table hubs and device locations stay organised and accessible. Network switches manage traffic for audio, video and system communication, keeping the room responsive under daily use. This foundation reduces faults, keeps support straightforward and leaves room for the setup to grow over time.
Recording and streaming systems capture the room’s audio and video as a synced feed for training, documentation or live viewing. Encoders handle the processing so sessions can be stored on internal servers or streamed to approved platforms with stable quality. Users start and stop recordings from the touch panel, while the system manages the camera, audio path and network requirements in the background.
Our Partners for Meeting Room Solutions
Wide Range of Solutions Made for the Modern Meeting Spaces
Focus, Huddle and Small Meeting & Rooms
These rooms are ideal for small groups to share ideas and collaborate. Focus, Huddle and Small Meeting Rooms turn compact spaces into a productive collaboration hub for quick meetings, focused work sessions, or presentations.
Wireless presentation units such as Barco Clickshare, Cynap, Crestron Airmedia, video conferencing bars and all-in-one displays help maintain clean, modern and minimalist room aesthetics.
Large and Medium Size Meetings & Conference Rooms
These rooms fit in 16 to 20 participants at a time. These rooms are flexible, adapting to diverse settings such as seminars, training, stakeholder meetings, etc.
Oxford Integration transforms your rooms with the latest audiovisual and conferencing solutions that facilitate hassle-free connectivity and frictionless meeting sessions.
Boardrooms or Extra Large Rooms
Boardrooms host VIPs and other Major guests. These rooms fit 20+ participants and often need acoustic treatment for optimum space usage.
Our expertise in procuring high-quality equipment, acoustic treatments, and space design enables your boardroom to deliver exceptional meeting and user experience to your participants.
Benefits of our Audio Visual Meeting Rooms
Cost effective
Our long standing partnerships with renowned AV manufacturers let us customize systems that fit your budget and your meeting requirements.
Scalable
Technologies are designed for scale, so you can expand later as your needs increase.
Boosts Productivity
Teams join faster, share and manage content easily. Cutting edge tools keep people focused and move through discussions and collaborations.
Stronger Collaboration
Meeting rooms equipped with modern video conferencing tools, interactive displays and wireless presentation systems keep everyone on the same page. Whiteboarding, content sharing and cross-platform calls work predictably on Microsoft Teams Rooms, Zoom Rooms, Webex and Google Meet.
Technical Support & Maintenence
Our in-house engineers monitor system health, update and spot issues early so your meeting rooms work without abrupt downtime.
Inclusive & Clear Communication
Powerful microphones, speakers and camera setups keep communication clear for both in-office and remote teams.
Modern Aesthetics
Cables stay hidden, Hardwares are placed to blend with the room design. The room looks tidy, modern and cutting edge.
Artificial Intelligence for the Modern Smart Meeting Rooms
- AI agents that handle tasks like note taking and follow ups
- AI voice and video assistants that manage meeting controls
Auto transcription, summaries and speaker tracking for hybrid meetings
Key Features of a Modern Meeting Room
One Touch Join & Calendar Integration
Meetings load in an instant you tap the room's touch panel. The space is linked to your Outlook or Google calendar, so if you have scheduled calls they show up automatically. If your company runs on Microsoft Teams Rooms, Zoom Rooms or Webex, the room joins those meetings with a single tap.
AI-Powered Video Framing
Using real-time intelligence from top brands like Logitech, Poly, Yealink, Huddly, AVer, and more it tracks faces, centers the group and tightens rthe frame and focuses on the speaker. No manual intervention needed. Participants will always see who is talking, in house or remote.
Intelligent Audio & Clear Video
Intelligent microphones pick up clean speech and cut down office background noises through noise cancellation, keeping voices sound balanced for hybrid teams. AI-powered cameras will frame participants and give remote viewers consistent, high-quality visuals without any manual handling.
Wireless Content Sharing
You dont have to dig through cables or adapters because Wireless sharing lets you share content to display easily. Wireless Presentation systems like Barco ClickShare, Airtame make sharing ideas simple, fast and clean.
Hybrid Meeting Ready
Built for mixed in-room and remote participation. Cameras, microphones and platform support keep everyone in sync so the meeting feels seamless.
Smart Room Booking & Occupancy Insights
Reduce booking clashes by knowing room availability in advance, The advanced usage data reveals which spaces your team actually needs so you can plan based on facts instead of guesswork.
Automation & Simple Room Control
Automation takes care of the room setup automatically, and a single touch panel keeps lighting, displays and meeting modes easy to control.
Remote Monitoring & Health Checks
Room devices report their status in real time, giving IT an early heads-up on issues and reducing the chance of meeting interruptions.
Meeting Room Solutions in Dubai, Abu Dhabi and UAE
Our certified experts ensure your meeting rooms are equipped with the right systems to have a great meeting experience, every time. Our AVIXA certification means your tech setup is rock-solid and reliable.
Our Certifications and Licenses ensure Top-Quality AV Meeting Room Solutions
Our certified experts ensure your meeting rooms are equipped with the right systems to have a great meeting experience, every time. Our AVIXA certification means your tech setup is rock-solid and reliable. With ISO certification, you can trust that every part of your meeting room, from design to installation, meets the highest quality standards set by the industry. Additionally, our team is continuously trained with the latest innovations so that your systems are not just reliable but cutting-edge.
Words From Our Clients
Some real-world feedback from people about what it’s like working with us
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Frequently Asked Questions
Are you Gold Partners for Barco Clickshare?
Yes, Oxford Integration is Gold Partners for Barco Clickshare.
Do you have a Solution for MTR and BYOM?
Yes, we have solutions which can have both MTR and BYOM.
Do you have your own certified installation team for meeting rooms?
Yes, we have our inhouse team of Designers, Programmers, Engineers and technicians who have installed thousands of collaboration spaces.
Are you a partner for Logitech?
Yes, we are project partners for Logitech Meeting Room solutions.
Do you do All-In-One meeting Board Displays?
Yes, we do All-In-One meeting Interactive Displays from various brands such Huawei IdeaHub, Neat, Yealink, Surface Hub and many more.
Are Ceiling Mics or Table top mics preferred for Boardrooms?
Ceiling mics are better in capturing wider room discussions, while table top mics captures a single voice of the speaker, reducing surrounding noises.
Do you do Prysm Systems Interactive display for luxury or high-end Boardrooms?
Yes, we do Prysm LPD Interactive displays, powered by Prysm Software.
Where is Oxford Integration located?
We provide our services all across the UAE and The Kingdom of Saudi Arabia. We have our offices located in Abu Dhabi. Dubai, Riyadh and Bangalore (India).
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info@oxin.ae
M-05, Sector E40, Plot C53, Darwish Tower, Behind Technip FMC, Muroor Road, Abu Dhabi, UAE
Office 302, Durrah 4 Building, Near GIGICO Metro Station, Garhoud Area, Dubai, UAE
First Floor, King Abdulaziz Street Building No: 3801, 50 Fruits Building Office No: 3, Riyadh 12274, Saudi Arabia
Oxford Integration Private Limited Novel business park no: 57, 13th cross, Anepalya Bengaluru, North Viveknagar, Bengaluru, Karnataka - 560030
We design, install, and maintain audio visual, immersive, ELV and security solutions customized to fit your business, reliable and are easy to manage.
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